On your main Online Registration administration page, you will find many settings to configure your Online Registration system and website.
*PLEASE NOTE THAT SOME OR ALL OF THESE SETTINGS MAY BE ENFORCED BY YOUR GOVERNING HOCKEY BODY. IF SO, THE SETTING WILL BE DISABLED AND YOU CANNOT CHANGE IT. YOU MUST CONTACT YOUR GOVERNING BODY IF YOU HAVE ANY QUESTIONS ABOUT THIS OR IF YOU NEED TO CHANGE THE SETTING.
Select the season in which participants will register.
Limit Division to Age
If you want to force the participants to register only in the Division in which their age specifies, you must enable the "Limit Division to Age" option. If you want to let the user choose which Division the participant will be registered in, leave it unchecked.
For example, with this setting on, an Atom-aged player will not be able to register in any other Divisions than Atom.
The age of a participantfor the current playing season is determined by the player’s age on December 31 of that season.
Leaving this option disabled will give the parent the choice of the Division in which they want to register the participant.
Denying New Participants
To accept ONLY current participants (participants already in the HCR in any association) to register in your association, place a checkmark on the Deny New Participants checkbox. You can further specify that you want to deny participants of a certain age and over.
Multiple Registrations per Participant
The "Accept ## pre-registration(s) per participant" setting allows you to define how many times a single participant can register online within the season in your own association. You can choose from 1 to 7 registrations for a given participant.
Duplicate Participant Profiles
As you may be aware, it is common for a single person to have multiple participant profiles in the HCR. Ideally, these duplicate profiles should be merged, but when a parent attempts to register a participant, provides their info, and more than one participant profile exists, this setting will determine what to do in this situation:
- Return Search results if found: if one or more duplicates are found, it will display them and the parent will choose which profile to use
- Use the lowest Hockey ID: The system will automatically choose the participant with the lowest Hockey ID, which would be the first (or original) profile created.
- Use participant with latest team history: The system will automatically choose the participant with the most recent team history.
Participant Address Settings
When a participant is being registered, the user will be asked for their Resident (physical) address, mailing address, and Parent/Guardian address. By default, the addresses they fill out online will overwrite any existing one on that participant’s profile in the HCR. If you do not want to overwrite the existing address but instead add it to the participant's profile, change the Participant's Addresses setting from "Address overwrite" to "Address Append".
You may also specify if or when the participant's mailing address is mandatory. If you'd like the address to be mandatory only when the participant is a brand new participant (no participant profile exists in the HCR anywhere in Canada), select the "Yes, only to new participants" option.
By default, the Parent/Guardian address and contact information is optional. If you want to make them mandatory, place a checkmark beside each address and contact item that you want to make mandatory. They will not be able to continue until that information is filled out.